Privacy Policy

TheOfficePlace Limited (the “Company”), and all its subsidiaries and affiliates, ensure compliance with the national legislation in force on the protection of personal data, as well as the EU General Data Protection Regulation No. 2016/679 (“GDPR”).

This Privacy Policy describes what kind of personal information is collected and how it is processed, stored and shared when you visit http://theoffice.place (the “Site”).

PERSONAL INFORMATION WE COLLECT

If you engage our services, the personal data (as defined in article 4[1] of the GDPR) we collect may include but may not be limited to:

Identity data such as your name, job title, postal/home address, business address, telephone/mobile number, fax number and email address;
Further data such as marital status, date of birth, passport number, photographic identification and gender if legally required for KYC/compliance purposes;
Financial data for processing payments, credit/debit card numbers, bank account numbers, security code numbers and other billing information;
Information collected from online search engines, publicly available resources, data bases and credit agencies where this is relevant to the services offered to you through your engagement with us.

HOW YOUR PERSONAL INFORMATION IS COLLECTED

We may collect personal information about you via various sources i.e. when you or your organization directly contact us and wish to engage our services or when you browse, make an enquiry or otherwise interact on the Site or from any third party source.

Upon visiting the Site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the Site, we collect information about the individual web pages you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically-collected information as “Device Information” and we collect it using the following technologies:

“Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org.

“Log files” track actions occurring on the Site, and collect data including your IP address, browser type, internet service provider, referring/exit pages, and date/time stamps.

“Web beacons,” “tags,” and “pixels” are electronic files used to record information about how you browse the Site.

PURPOSES FOR WHICH YOUR PERSONAL INFORMATION IS PROCESSED

The personal data and Device Information that we collect is used for permitted purposes and processed in such a manner as defined under the acceptable principles of article 5(1) GDPR to help us:

• Screen for potential risks and/or fraud (in particular, your IP address);
• Improve and optimize the Site (for example, by generating analytics about how our customers browse and interact with the Site, and to assess the success of our marketing and advertising campaigns);
• Analyze and improve our services and communications to you;
• Personalize user experience;
• For any purpose related and/or ancillary to any of the above or any other purpose for which your personal data was provided to us.

Additionally, we may process your information in order to fulfill contracts we might have with you or otherwise to pursue our legitimate business interests. No automated decisions that may affect you will be taken based on your personal information.

By expressly giving us your consent, we may also process your personal data for communicating with you through your choice of means to keep you up to date on the latest developments, announcements and other information about our services and products, marketing-related communication for which you may opt in or out of e.g. newsletters.

SHARING YOUR PERSONAL INFORMATION

Provided we receive your express consent, we may share your personal information with third parties i.e. our affiliates or subsidiaries providing our offered services to help us process your personal information, as described above.

We also use Google Analytics to help us understand how our customers use the Site – you can read more about how Google processes your personal information here: https://www.google.com/intl/en/policies/privacy/. You can also opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout.

Finally, we may also be legally required to share your personal information in order to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request from a competent authority for information we receive, or to otherwise protect our rights.

DO NOT TRACK

Please note that the Company does not alter our Site’s data collection and uses appropriate practices when detects a Do Not Track signal from your browser.

YOUR RIGHTS

As a general principle, providing us with your personal data is entirely voluntary and clearly consensual as it is in your absolute discretion to opt out, refuse to provide personal data and object to its processing and transfer to a different data controller. However, there are circumstances in which the Company cannot take action without obtaining personal data required to process your requests or to carry out a legally required compliance screening.

In accordance with Chapter 3 of the GDPR, you reserve, among others, the following rights:

• Right of Access: obtain from the Company a confirmation whether or not personal data concerning you is being processed and, if so, request for access to such data in order to identify the intended purposes, the recipients to whom they have been disclosed to and the period for which they will be stored. You are entitled to ask by effective notification that your personal information be corrected, updated, restricted or deleted without undue delay.
• Right of Rectification: obtain from the Company the rectification of inaccurate personal data concerning you without any undue delay and receive confirmation from the Company of such rectification.
• Right to Erasure: obtain from the Company the erasure of personal data concerning you without any undue delay where it is no longer necessary in relation to the purposes for which they were collected, where consent has been withdrawn, where processing has been found to be based on illegitimate grounds or you have raised objection to its processing.
• Right to Restriction of Processing: obtain from the Company restriction of processing of personal data where the processing is unlawful or its accuracy is contested by you and in need of verification;
• Right to Data Portability: where processing is carried out by automated means, you may ask to receive personal data that concerns you in a structured, commonly used and machine-readable format with the right to transmit those data to another controller without hindrance from the Company.

If you would like to exercise any of your rights listed hereto, please contact us through the contact information below.

DATA RETENTION

We will take all appropriate technical and organizational measures to keep personal information confidential and secure for an appropriate retention period, in accordance with our internal procedures covering the storage, disclosure of and access to such information. We will retain and safely store the information collected to potentially assert or defend against legal claims or by virtue of obligations of the Company under national or European laws to maintain such information available, unless and until you explicitly request that this information is deleted.

MINORS

The Site is not intended for individuals under the age of 18.

CHANGES

This Privacy Policy was last updated in December 2018 and is subject to undergo changes from time to time in order to be updated and reflect any future changes to our practices or for other operational, legal or regulatory reasons.

For any further information, questions or complaints about our privacy practices, please contact us by e-mail at info@theoffice.place or by mail using the details provided below:

Berengaria 25,
25 Spyrou Araouzou, 4th Floor,
3036, Limassol, Cyprus
Tel.: +357 25 404 404
Fax: +357 25 404 444

[1] Article 4 of the GDPR defines personal data as any information relating to a natural person such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Pesonal Information